The Administrative Assistant is responsible for administrative support for the service and maintenance department. This position focuses on inputting work order requests, and communication with clients and the internal department.

Cirks Construction Inc. (CCI), dba KDC Construction is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC is also a proud recipient of the Top Workplaces 2022 and 2023, presented by the Orange County Register.

KDC offers a competitive salary/hourly range $22.00 to $27.00 - while considering the candidate’s experience and a comprehensive benefits package for full-time employees:

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts – Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays

Performance Expectations

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. For you to help us accomplish this goal, we ask for you to SMILE.

• Synergy – bring a cooperative spirit to your team and neighboring departments.
• Marketing – understanding that through your contributions, you aid in the overall success of our Company.
• Innovation – continuous efforts to see beyond current business modes and methods.
• Longevity – understanding that tenure with the organization is achievable as a committed team member.
• Excellence – bring your whole self to work. Applying your knowledge, skills, and abilities to ensure that every task you perform is performed at the highest level.

Essential Job Functions

• Coordinates and sends out executed contracts.
• Inputs all work order requests from clients.
• Communicate all update inquiries, internal & external, to the appropriate party
• Answers incoming phone calls from the dispatch phone line
• Office administration including filing, scanning, and data entry.
• Establishes and fosters vendor relationships.
• Assists with verifying vendor qualifications and insurance requirements.
• Other duties as assigned.

Education, Experience and Skills

• High school diploma or equivalent.
• Self-starter and able to work in a fast-paced, team-oriented environment.
• Demonstrates strong verbal and written communication skills.
• Demonstrates strong data entry skills with accuracy.
• Ability to multi-task, have strong attention to detail, and time management skills to ensure all established deadlines are achieved.
• Strong organization and time management skills.
• Proficient with computers and familiar with Microsoft Software Suite.
• Able to identify a need, remove the barriers, and have the know-how to make things happen.
• Values diversity of ideas, opinions, and people. Has good common sense and applied logic.
• Must possess or be able to obtain an appropriate state driver's license prior to employment, along with a clean driving record and reliable transportation.